Minutes from the Last Meeting

DELMARVA PAINT HORSE CLUB
April 8, 2008


The DPHC/Directors meeting was held at the Holiday Inn Express, Harrington, DE. The following was present: Debbie White, John & Judy Hayden, Robert & Tamara Mounts, Ron Yoder, John & Sandra Gumz, Heather Mounts, Mr. Westcott, Karen Westcott, Cindy Harris and Vicky Feeney.

President Debbie White called the meeting to order at 7:30 pm.
The previous minutes were accepted.
The Treasurer's report was accepted.

Bills: Sandra had a bill for $19.95 for toner and $29 for postage.

Cindy had a bill for the Club's advertisement for the 2008 DPHC shows in the Journal for $585.

Tamara will provide bills for corrected name plates for the 2007 year end awards.

John made a motion to pay the bills and Bob seconded. The motion was passed.

Correspondence: Sandra received a letter from the Equine Council thanking us for attending and selling tickets for the buffet dinner and dance. 

Heather received a brochure for the 2008 AjPHA Youth Team Tournament held at the Will Rogers Memorial Center in Fort Worth, Texas on June 21-22, 2008. 

Committee Reports:

Show: Tamara stated that the rooms are reserved at the Holiday Inn Express for the May show. 

Tamara contacted Al Ambrose and suggested he pay the vendor fee for 2008 and the Club pay his camper fees. Upon discussion, Al stated he would not be attending any of our shows due to having to pay the vendor fee. Mr. Westcott made a motion to call Al back and let him decide if he wants to come anyway and pay the fees or not come at all. Vicky seconded the motion and it was passed. Vicky stated she will check with her brother-in-law to see if he would be interested in taking photos for the shows. Debbie has a friend that she will contact as well.

Debbie stated there are 38 stall reservations, 9 camper reservations and 30 shavings reserved so far for the May show. 

Debbie stated that if anyone needs to contact Sandra Tucker for stall/camper reservations, please email her at sandraltucker@comcast.net. Sandra will be out of the country from April 11 - 19, 2008. 

Debbie stated that the flu/rhino shot is required 180 days, not 90 days, before the show. Proof of a vet bill stating the shot was administered is sufficient and can be shown at the show office upon registration.

Tamara stated there is a need for ring stewards and gate people for the May show.

Tamara stated Debbie Kinney suggested the Amateur Halter classes should be split into Junior and Senior classes. After some discussion, it was decided to keep the class the way it is because there are not enough entries to split the class.

Tamara suggested the Club should ask the Junior Club to help out 1 ½ to 2 hours each day of the show. At the end of the year, the member with the most and second most hours worked will receive a Youth Service Award. John stated the first place should receives $100 cash and the second place receives $75 cash. There will be a sign in sheet for each day at each show in the show office. Cindy made a motion to accept and Jane seconded. The motion was passed.

ESWHA: Debbie stated Tamara should order ribbons for the show. Debbie asked for suggestions as to what the jackpot class should be. Sandra made a motion the open walk-trot class would be the jackpot class. John seconded the motion and it was passed.

Jane stated they need sponsorships for the classes. The fee is $10 per class.

Membership: Sandra stated she received $365. So far there have been 33 total renewals and 11 new memberships.

Futurity: no report

Scholarship: The junior club presented a check for $500 for their portion of the scholarship fund.

Jane stated there were three (3) applicants for the scholarship this year, and two (2) would be awarded the scholarship at the Saturday show in May. She stated that the criteria should be changed for the applicants. Jane made a motion to rewording the criteria to state the GPA must be a 3.0 and eliminate the financial need in the criteria. Jane suggested the scholarship would be based on merit and service to the Club. Heather seconded the motion and it was on the floor for discussion. John made a motion to agree with everything except make the GPA a 2.8 minimum. Sandra seconded the motion and it was passed.

Advertising/Fundraising: Jane mailed out 10 letters to corporate sponsors.

Banquet: no report

Newsletter: no report

Community Service: no report

Junior Club: Taylor stated the Club has $4,348.51 in their account. The Club is thinking about having a fashion show. They are also participating in community service in connection with the Red Cross. Taylor stated the clinic is this weekend.

Old Business: Sandra is still working on mock ups for a brochure for the Club.

Heather stated she looked on the website of Staples and Office Max and compared two (2) copiers. John made a motion to give Heather a check for the purchase of a faster, more efficient copier. Ron seconded the motion and it was passed.

New Business: Vicky attended the Equine Council meeting and they asked if they could set up a booth at the 2008 shows and requested coming to the meetings. 

Tamara stated she has yet to purchase prizes for the May show. John made a motion to award the high point horse for the weekend $100. Vicky seconded the motion and it was passed.

Heather stated that we need to do a "Lucky 7" prize for this show. It was decided to be the Aged Geldings and Aged Mares classes and the prize would be $50 each class. John made the motion to accept. Cindy seconded and the motion was passed.

There will be a $100 gas card raffle at the May show. Tickets can be purchased in the show office on Saturday and the drawing will be held during the lunch break on Sunday. The tickets will be 1 ticket for $1 or 6 tickets for $5.

The meeting was adjourned at 9:05 pm.

Respectfully submitted,

Heather Mounts
Secretary